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Question

Save to Laserfiche, truncate name or truncate dataset?

Forms Version 11
Updated January 20, 2022
asked on October 25, 2021

Is there a way that the Save to Laserfiche forms activity can truncate a dataset so that the resulting name is kept to a maximum number of characters?  In my case, it is the dataset for the upload(s) that is causing the entry name to be huge if there were too many uploads.

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Replies

replied on October 25, 2021

Can you save a truncated text value in a hidden field and then use that value in your save?

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replied on January 19, 2022

What would be the easiest way to do this?

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replied on January 19, 2022

I would try... Create a field that is limited to, say, 30 characters.  Use a calculation to give it the full length field value (presumably, it would be truncated to its max length).  Use a field rule to hide this field from the user.  Save to Repository using the truncated value.  Duplicate names would get an auto-assigned suffix.

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replied on January 19, 2022

Actually, if you are trying to shorten the file names of files that have been uploaded, this won't work.  Let me rethink this.

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replied on January 20, 2022

I can't work out how to do this within Forms for uploaded file names.  I would try sending the file to a holding location and then have a workflow trigger off of the document creation.  The workflow would then rename and store the document in the final location.

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