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Question

Retain Metadata Setting

Records Management
Updated September 28, 2021
asked on September 14, 2021

Hello,

We have not implemented this yet, but "retain metadata" setting in the Admin. Console sounds very generic. What metadata is actually being retained when this is selected? Everything in the Metadata Pane?

Thank you.

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Answer

SELECTED ANSWER
replied on September 28, 2021

Found it.

"If records are destroyed with metadata retained, the version history will be deleted. This ensures that page and electronic file contents are entirely removed, even in the history. The Retain metadata information setting for final disposition does not retain the version history. "

https://www.laserfiche.com/support/webhelp/Laserfiche/10/en-us/administration/Default.htm#../Subsystems/LFAdmin/Content/RecordsManagement/Final_Disposition_Destruction.htm%3FTocPath%3DLaserfiche%2520Administration%2520Guide%7CLaserfiche%2520Records%2520Management%7CPerforming%2520Records%2520Management%2520Actions%7CFinal%2520Disposition%7C_____2

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Replies

replied on September 27, 2021

I cannot find where I read it but, as I recall the only metadata that is deleted is the versions.

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SELECTED ANSWER
replied on September 28, 2021

Found it.

"If records are destroyed with metadata retained, the version history will be deleted. This ensures that page and electronic file contents are entirely removed, even in the history. The Retain metadata information setting for final disposition does not retain the version history. "

https://www.laserfiche.com/support/webhelp/Laserfiche/10/en-us/administration/Default.htm#../Subsystems/LFAdmin/Content/RecordsManagement/Final_Disposition_Destruction.htm%3FTocPath%3DLaserfiche%2520Administration%2520Guide%7CLaserfiche%2520Records%2520Management%7CPerforming%2520Records%2520Management%2520Actions%7CFinal%2520Disposition%7C_____2

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replied on September 28, 2021

Thank you James. And here is a bit more on this:

"When configuring retention schedules, you can select to retain record's metadata information after the record is removed from the Laserfiche repository. This means that the record's images, text, and electronic files will be removed from the repository, but field values, records management state, and other metadata (with the exception of version history) are retained. Metadata is retained by default, and should not be deleted unless there is a valid reason to do so, since it also proves the records were retained correctly even after they are destroyed".

I will be testing this out soon and update the thread if I come across any issues.

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