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Question

Question

Assigning a task to all users returned from a lookup

asked on August 24, 2021

Hello,

I have a form that based on the content area it needs to go to specific coordinators.  There are a few areas that have more than 1 coordinator.  

 

I only want to list the Coord Elementary and the 2 Coord Mathematics once and have the form task assigned to both in the AD group.

I get the look-up to return both employees into another dropdown but can't figure out how to assign to both.  I end up with suspended tasks when I call that field as the User {/dataset/Content_Approver_EmpLoginID} or as a Team:

IS it possible and where should I look next?  

Thank you for your time!!

Sue

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Answer

SELECTED ANSWER
replied on August 24, 2021

If you're trying to assign to multiple people, then you'll need to populate a table or collection variable (i.e., multi-value) rather than a dropdown (single value with multiple options).

A dropdown will hold all the values as options for selection on the form, but only the selected value will actually be saved to the variable so that won't get you where you want to be.

When you have a multi-value field like a variable inside a collection or table, you can use that in the user field of the task, provided the values are something Forms can associate with a registered user account.

However, I've never done that with a dynamic team filter, only direct user assignment.

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replied on August 25, 2021

THANKS JASON!!!  Going to try it now!  Then I shouldn't need to do as a team if it works as user.  Fingers crossed!

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replied on August 25, 2021

LOVE this product!!  That worked perfectly.  Thanks again Jason!!!!!   TTFN!!!

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