Question

Public form load next task

Forms

Updated August 6, 2021

asked on August 4, 2021

Is it possible to load the next form task if the form is public i.e. not authenticated.

I tried /_initiator but that doesn't work. It only works if the user is logged in to forms.

I am trying to get a secondary form to load depending on a variable from a question in the starting form.

Thanks

p.s. Forms 11 modern designer

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replied on August 5, 2021 • Show version history

No, the automatic load next task can only load up a user task, but user tasks cannot be assigned back to public users. Public users can only fill out and submit a starting form and cannot be a participant in the process. To complete a user task, you must have at least a participant license.

You could try to paginate your form and show/hide pages based on responses on the first page. That way they only see either page 2 or page 3 based on which they need to fill out.

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replied on August 5, 2021

If you need to switch to another form process after submission, you can configure an automatic re-direct in the On Event Completion pane of the Message Start Event

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replied on August 5, 2021

There isn't a web url for a secondary form though? You can use the redirect if the form is starting form but not a secondary form.

As far as I can work out anyway.

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replied on August 6, 2021 • Show version history

I believe Chad is suggesting you have your public users fill out the first form in public process A, then based on that variable you mentioned, either send them an email with a link to public process B or public process C each with a different form that they'd have to fill out next. The variable from A would control which link they got and thus which form they saw next.

(Well, Chad is suggesting to automatically redirect them to the next form, my comment emails them the link to the next form... either way would work)

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replied on August 6, 2021

Yup, this is since the public can only ever submit one form per process as tasks can't be assigned to the general public.

New Hire onboarding forms is a good example, where the new hire is not a LF user. So they must complete many forms, each with their own process.

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Public form load next task

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