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Question

Question

Restrict Public Laserfiche Form for Use by Employees Only

asked on July 22, 2021

I have a Laserfiche form that should be completed by the employees of the organization. We do not have participants licenses assigned due to budgeting constraints. I want to restrict the form from the public and keep it accessible by our employees only. The employees will not participate in any workflow tasks, they will simply complete the form and submit it, that's it. Is there a way I can restrict this public form so that it is only accessible and fillable by employees of the organizations without assigning participants licenses to all of them? Thanks.

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Replies

replied on July 22, 2021

Maybe a required e-mail address field with a mask so only addresses from your organization are acceptable?

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replied on July 22, 2021

No, you cannot restrict access in any meaningful way without some form of user license. If a form is public, then anyone can fill it out so it is kind of all-or-nothing.

There are ways you could try to "obscure" the form, but none of that would be true access control or secure.

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replied on July 22, 2021

I can look into obscuring the form. Any suggestion? I appreciate your help.

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replied on July 22, 2021

I see that your organization has two Forms Portal licenses. I'm assuming you are using at least one in a public/internet-facing capacity; two if you have a DMZ setup with two linked Forms servers. If you do have a spare, a potential option is standing up an entirely separate Forms instance with the other Forms Portal license attached that is accessible only from your organization's internal network. That keeps the public out at least, which may be good enough for your use case.

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replied on July 22, 2021

How are you presenting the form? Directly from the Forms application or in an iframe?

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replied on July 22, 2021

Directly from the form application.

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replied on July 22, 2021

Ok.
If you were delivering it inside an iframe and the site you presented in had knowledge of user credentials, then you could have some options. That said, Samuel's response is really a much better solution.

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replied on July 22, 2021

Thanks for the advice.

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