Question

Multi-value field groups in metadata

Workflow Records Management Laserfiche Cloud

Updated June 22, 2021

asked on June 22, 2021

Hello,

I have a business process that collects department specific information and passes it on to a workflow that populates the information into the template metadata. The metadata fields are as multi-value fields, as it is different for each document which department or departments may need to submit information. Everything is working fine, it is just that the information is populating into the metadata fields in the order it is listed in the assign field values task in workflow. Like in this example, the Info Systems Department completed the information, and because they are the third department listed, there are 2 blank multi-value fields listed, then the data from InfoSys.

Is there any way to set it up so it only lists the applicable data into the metadata, and getting rid of the blank fields? I'm not sure how this might be done, but was hoping it could be. BTW, we use the cloud version. I know that sometimes makes a difference.

Thanks!

Amanda Payne

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replied on June 22, 2021

I'm not sure what it looks like in cloud, but the token editor has a function for removing blank/empty values. If you set that function on your multivalue tokens it should get rid of the empty ones. The only issue would be if you have a "set" where not all of the fields is empty.

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replied on June 22, 2021

That solved it, thanks! It does look a little different in cloud but I figured it out.

Another quick question. On the form side, I have the information I am collecting in a collection, in case one department has multiple codes they need to approve for an invoice.

The only information passing on to the metadata is the info added first. When you hit the add button and add another section for GL code and amount, the second set is not passing on to the metadata. Is there a way to get it to recognize both sets of information and pass it on? I'm guessing it has something to do with a setting with the collection tokens I used to pass to the workflow, but I'm not sure. This is my first time trying to pass on information from a collection.

Thanks!

Amanda

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replied on June 22, 2021

When you get a collection or table from form data, I believe the only way to get each value is with a loop. You may need to get the collection, do a for each row loop, then store the values to multivalue tokens in your workflow to get it to work the way you want.

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Multi-value field groups in metadata

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