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Question

Removing Users

Security Laserfiche User Group
Updated November 16, 2020
asked on November 10, 2020

Hi there,

Perhaps a silly question, but in my repository I have a token which captures the author of documents by their username in the system. This information resides in the metadata structure of the templates.

If that user is deleted from the system, will the metadata captured by the token also disappear?

Thanks!

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Replies

replied on November 10, 2020

Deleting a user should not affect values stored in metadata fields because it is stored as text. Some things like Created By or Owner can be affected when a user is deleted because they reference the account object (usually you'll just see the SID instead), but anything stored to a field should be unaffected.

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replied on November 16, 2020

Hi Jason,

Thank you for the reply! It would be the case that the Created By was a user name token. I presume by your answer above, that means if I remove them the actual name would be removed from Created by, but would be replaced by a system identifier for that person?

Thanks,

Sue

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View 2 previous replies
replied on November 16, 2020

Yes, it would be replaced by the user ID. Be aware that the server caches user names. so it's unlikely you will see user IDs.

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replied on November 16, 2020

Hi Sue,

I want to clarify since you're mentioning a Token. Are you referring to the built-in Created By attribute that Laserfiche adds/populates automatically, or are you referring to a custom field you use for "created by"?

The former would be replaced, the later would not. The attribute/field where the value is being stored is really the determining factor, not the source.

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replied on November 16, 2020

Yes it would be the Laserfiche Created by that I would be the most concerned about for losing identifying information. I had presumed (perhaps incorrectly) that the Laserfiche Created By also uses some type of token embedded by the system itself once a user is signed in and creating objects/documents. 

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replied on November 16, 2020

Fair enough, as Miruna said, the server does cache usernames, so I believe the identifiers usually only show up in things like permissions and the admin console, but if you want something 100% guaranteed to not change then a metadata field would be another option (we do that for some of our documents/processes).

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replied on November 16, 2020

Thanks to both of you for the information. I really appreciate it!

 

Sue

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