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Find Emails used in Workflow and Forms

posted on October 20, 2020

Hello,

Customer has asked if there is a way to find specific emails that they have used when building Workflows and Forms.

Aside from exporting the WF's and Forms as XML's an doing a search, wanted to check and see if anyone has a process they have used for this purpose.

Appreciate the Feedback,

Jeff Curtis

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replied on October 21, 2020

Thanks Miruna and Xiuhong

I will pass this along to the customer

Jeff Curtis

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replied on October 21, 2020

For Forms you can run query as "SELECT * FROM [dbo].[cf_bp_steps] where definition_json like '%{emailaddress}%' "with your Forms database( replace {emailaddress}" with the email address you want to search.

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replied on October 20, 2020

For Workflow, you could start from the mail server side. In the Workflow Admin Console, under External Objects, right-click on the mail server and go to View Linked Workflows. That will give you a list of which workflows to check. You can either export them as XML like you suggested, or you can open them in the Designer and do a search for activities of type "Email" in all open workflows. If you go with the Designer search, you can then double-click the search hits to go directly to that activity and updated as needed.

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