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Question

Workflow - Replicate Entries - Overwrite entry with same name in destination folder

asked on April 16, 2020

Hi all,

I'm using the Replicate Entries activity in WF to send a document from one repository to another when the document is updated.

Is there a straightforward or recommended way to overwrite or add a new version to an entry in the target folder if it has the same name as the document being replicated? I didn't see any options for configuring this in the activity. Currently, new "... (n)" documents are being created if the names are the same.

Thanks!

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Replies

replied on June 15, 2020

There are currently no options to merge documents when replicating across repositories.

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replied on June 16, 2020

As a workaround, you can build this kind of logic into your workflow. Basically, you would search ahead to see if that document already exists. If so, "download" the electronic document and attach it to the existing one. If not, replicate. Here's a simple screenshot; a few notes:

  • Make sure version control is on for the destination repository
  • This is only for electronic documents, like Word files, which I assume is your case
  • I no longer have my fully fleshed out WF with this logic, just the shorthand testing I kept for my reference; when testing you may find that you need to enhance this a little

 

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