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Question

Question

File Uploads flowing through multiple forms

asked on November 4, 2019

I have a business process where the first form has a spot for file uploads.  The process has several different form variations, specific to users who need to review and sign off on the tasks.  I have it specified that I only want the last form of the workflow to be saved to the repository - but I don't know how to get the file uploads from the first form attached to it.  Any ideas?

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Replies

replied on November 4, 2019

In the designer for the last form, if you go to the variables tab and add the variable for the file uploads onto the form, when the process runs it will include the current data for the variable.

For example, if you upload 2 files in the first form and the last form includes the same variable, then it will show those same 2 files. If you added 2 files in step 1, but removed 1 in step 2, then it would show 1 file on the last form, and so on.

You can only include files in a save to repository task if the variable(s) are included on the form, however, if you don't want the users to see or interact with them, you can make it read only on that last form or use field rules to hide the variable entirely.

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