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Question

Question

Scheduled workflow with deadline?

asked on July 16, 2019

Hello,

I am wondering if I can schedule a workflow only on Friday's to look at a folder to see if any files are 8 days old.  If they file meets that criteria it would then send out an email.  Would I use the deadline function or something else in the toolbox?  

 

Thanks!

Jennifer 

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Answer

SELECTED ANSWER
replied on July 16, 2019

That's not how Date Token Calculator works. Adding and subtracting days is done in the bottom section under "modify the date/time above".

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Replies

replied on July 16, 2019

Hi Jennifer,

You can build your Workflow by first using the Date Token Calculator activity to create a date token that will subtract 8 days from the current date, and then perform a search using the Search Repository activity to look for files in the specific folder that were created using the token that was generated from the Date Token Calculator. Depending on how you want that email to be sent, you could either send an individual email for each document that the Search Repository activity finds by adding a For Each Entry activity after the Search Repository activity, then add an Email activity; OR you could create a token that would compile a list of entries that were found and then send one email with that list.

To get the Workflow to only run on Fridays, you would create the Starting Rule to be on a Schedule instead of a Condition. You can make that Schedule to be every Friday at a specific time. 

 

I hope that helps!

 

Molly

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replied on July 16, 2019

HI Molly,

I posted a reply to my thread but I wanted to reply to you.

 

Thanks,

 

Jen

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replied on July 16, 2019

HI Molly,

 

Thank you so much for your reply.  I am looking at the date Token Calculator activity and I am wondering if I could use the last modified date instead of the creation date?  Is that possible?  Also can you look at my data token box attached to see if I am on the right track?

I really appreciate your help!

 

Jen

 

 

date.JPG
date.JPG (28.14 KB)
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SELECTED ANSWER
replied on July 16, 2019

That's not how Date Token Calculator works. Adding and subtracting days is done in the bottom section under "modify the date/time above".

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replied on July 16, 2019

Hi Jennifer,

That's only going to use the current date (of when the Workflow runs). In order to use a date that's related to the document, you would need to find it first. 

The token I would use is configured below:

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