Question

Active Directory Groups in Forms

Forms Laserfiche

Updated February 17, 2022

asked on June 6, 2019

Hello Dears,

I would like my tasks created in Forms to be assigned to groups located in an active directory in a way that each time users are added or moved from one group to another, the changes are reflected automatically in Laserfiche Forms.

I'm using Laserfiche Forms Professional Version 10.3.1.635.

I tried creating windows account group in the administration console then creating a team in Laserfiche Forms trying to import the windows account group but with no luck. Although I'm able to view the group in the Named Users Tab in Forms.

Is there any possible way to achieve this??

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Replies

replied on February 17, 2022

With Forms 11 Update 2(https://support.laserfiche.com/kb/1014352/list-of-changes-for-laserfiche-forms-11-update-2), you can add AD group to team and the users in the AD group will be automatically synchronized so the users from the AD group can participant in the team as get email notification when task is assigned to the team, take team tasks etc.

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replied on June 7, 2019 • Show version history

Currently there is no option to connect an AD group to a Forms team.

There are ways to get a list of group members in workflow and pass the list back to a form variable and then assign tasks to the users in the list, and I've experimented with directly updating the teams tables in the database to sync them with AD groups, but that's not really an "approved" method and I haven't actually implemented anything like that yet.

I've been pushing for this functionality and I know it is on their radar, so I'm hoping they'll add the option sometime soon.

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replied on June 7, 2019

Hello Jason,

Looks like what you are saying is correct about the unavailability of this functionality after many tries from my side.

And any workaround for this type of demand would be technically rejected.

Hope this feature would be implemented in future Laserfiche updates.

Thank you for your time!

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replied on June 7, 2019

I am not super familiar with using AD users but did you try syncing your users?

Top right where your name displays -> Administration this will take you to the System Security tab and there is a big green button that says "Synchronize Users".

Usually after adding a user to a group Forms and your admin console etc needs to Sync. This happens on an interval but you can manually do it like this.

Then the team assigned to the task in the Process Diagram should have all your users you added and everyone should have an unassigned task as you are expecting.

Hope this helps!

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replied on June 7, 2019 • Show version history

Thank you for your reply De Wet Van Der Merwe ,

I already synchronized users when i created my Windows account in the administration console.

The group appears in the users and groups list in Forms, but it's not being added to a team nor assigned to a specific task.

and here is where my issue reside.

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replied on August 25, 2020

Hi,

I appreciate you can confirm if it is already possible to assign task to AD groups?

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replied on August 25, 2020 • Show version history

Hello David,

Unfortunately i wasn't able to perform this task.

Try Creating the AD groups with their respective users in your Laserfiche Directory server interface, assign the created group to the forms group if you are using Laserfiche directory single sign-on as authentication in your Laserfiche Forms Configuration.

Now synchronize your users from the Laserfiche Forms administration window. Tasks can be assigned to these users after this step.

Hope this operation helps your case.

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Active Directory Groups in Forms

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