Question

Delay in Forms

Forms

Updated June 5, 2019

asked on May 28, 2019

Once a form is submitted, I want to assign a task to initiator. The initiator should be able to go to the form and make modifications as many times they wish. Should I use the "Draft" button in this case? On a particular day, the process should go to the next step. What is the best way to do this?

Thanks

Priya

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replied on June 3, 2019 • Show version history

I would try something like the diagram below. After initial submission, you have a user task for the initiator with the same (or a different form). That form will be in their inbox and allow them to make any changes. When they submit those changes, the process goes up to the gateway and then back to the initiator task, which will update the variables and give them a new task if they want to update them again. The timer boundary event will be set to a specific time, and when that time is reached, the active task will be interrupted and the process can move on. You can set this to happen at a static date or a date based on a variable.

Drafts will not work for this case. If the initiator saves drafts of the form to make changes, the interrupt won't actually incorporate those changes. The initiator needs to actually submit the form each time for the changes to take affect.

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replied on May 28, 2019

To enable the ability for the end user to save an incomplete submission for later with some data on it, you must enable the function in the process diagram of your Forms process.

Navigate to the desired user task and select this option:

For your submit on a specific date, you can do this either by using JavaScript or simply add a timer catch event into your Forms Process diagram, which is a bit easier.

It looks like this:

And configure a condition which satisfies your current scenario. As an example I did this:

So you could be crafty and add a field with a hidden date to use in a condition, you could use system variables such as I did here, etc.

I hope all of this helps!

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replied on June 5, 2019

Thanks.

Priya

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Delay in Forms

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