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Question

quick fields

asked on May 13, 2019

I'm new to Laserfiche and Quick Fields. I need to scan paper minutes from old minute books where the meeting minutes were not separated by page. If the adjournment notes from one meeting end half way down the page, the next meeting minutes begin right below it on the same page. Is there a way to separate these into separate documents with Quick Fields? Thanks.

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Replies

replied on May 13, 2019 Show version history

There are 2 big reasons why this is not going to be handled by Quick Fields.

  1. Because these will be hand written, there is no way to tell Quick Fields where one meeting ends and another meeting begins.
  2. Since one meeting ends and another one starts on the same page, you want/need that page (or a portion) scanned into each document.  Quick Fields can split between pages, but cannot split a single page (image) into multiple pieces or duplicate the page.

 

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replied on May 13, 2019

Not something you can do with programming but it can be done manually. The page can be in more than one document. Whether you scan this all as one big document or as seperate files, the pages can be copied from one document to another by right-clicking and dragging or copy and paste.  

Most likely you will want to mark the portion of the page that does not pertain to that specific meeting to make it easier for the end user to understand where the information they want begins and ends. You can redact, put an opaque text box, watermark, etc. 

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replied on May 14, 2019 Show version history

Why don't you manually add a (brightly colored) separator sheet at the point where you want the split? Have Quickfields add everything after the separator sheet to a new file AND be sure to leave a copy of the page for the preceding file as well. I am not sure exactly how you would do this, maybe Workflow to duplicate the page and insert??

You may want to consider adding another separator sheet to indicate when the next minutes doc starts again. 

Minutes by their nature need to be extremely accurate. Whatever you end up doing, I would have 2 or 3 layers of quality control to ensure the accuracy. Quickfields like anything else can make errors. The question is, how are you going to check for those errors? 

 

Hope this helps.

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