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Question

Completely hide Links and Versions

Laserfiche
Updated March 26, 2019
asked on March 25, 2019

We have a client that has a Read Only Users repository group. They would like to completely remove this group's access to both Links and Versions on documents. This way they can only see the latest version of each document and cannot see the Links tab at all.

 

Is such a thing possible or should we make this into a feature request? The reason for this request is that they do not want the Read Only Users group to be able to see the negotiation process for the contracts. They only want them to view full, executed contracts. They use the desktop client.

 

Thanks

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Replies

replied on March 25, 2019

There's no way to do this in the Desktop Client as far as I know, but I believe WebLink only shows the current version with no access to see the previous versions.

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replied on March 26, 2019

You can stop those 2 tabs from showing in the metadata pane by adjusting the users' attributes. Unfortunately, this is a user-specific setting and can't be controlled at the group level.

A user can stop those tabs from showing when logged into the desktop client by going into the Tools>Options menu, then navigating to the View>Layout page and unchecking the "Document Links" and "Version History" boxes.

As an administrator, you can make the same change behind the scenes by logging into the Admin Console, opening the properties for that user, navigating to the "Attributes" tab, then adding the following 2 attributes:

[DocFrame]ShowLinksTab

[DocFrame]ShowVersionHistoryTab

...and setting the value to "No" for both attributes (if the attributes already exist, you can change the values from "Yes" to "No" by modifying that attribute).

** NOTE: this change may not take full effect until the user logs out and back in **

 

The downsides to this are:

1) As stated, this must be done individually for each user

2) This does not "disable" those tabs, it only hides them from display. So, if the user is familiar with going into their Tools>Options menu, they can simply go re-check those boxes if they really wanted to see those tabs again

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replied on March 26, 2019

I wonder if Settings Lockdown would work in this case

https://answers.laserfiche.com/questions/87268/Settings-Lockdown--Laserfiche-10

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replied on March 26, 2019

That wouldn't be a bad idea to try. You could add the Lockdown attribute to the "Everyone" group with the SID of the Read-Only group. So, adding once would apply to all users in that group.

I'm not sure if the Lockdown will encompass this setting though. There are certain user settings that are locked down with this, but I don't know if this applies to the "DocFrame" attributes.

https://support.laserfiche.com/devnotes/viewer?name=WebAccess%2FSettings_Lockdown

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replied on March 26, 2019

Thank you two for trying to help. It doesn't appear that the Lockdown has anything to do with the DocFrame attributes unfortunately, and the users being able to re-enable Links/Versions view if they go into settings doesn't seem like a solution they would be happy with.

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