Best way to provide read-only access to 700+ users who don't have Windows accounts and need separate permissions

asked on January 10, 2019

Hello,

We're talking with a potential customer who would like to have a way for their workers (700+) to view HR documents specific to them. These users do not have Windows accounts, so it feels like we would have to find a way to use repository users.

One thought we had was to see if we could have them fill out a Laserfiche form with a desired username, a password, and sufficient information for us to find their HR folder in Laserfiche and assign access rights to it to allow them to see it. However, Workflow doesn't have a way to create a repository user out of the box, so this solution wouldn't work for us. We don't want to have to manually create 700+ read-only repository users, and then continually have to add users as they add employees.

Anyone have any thoughts on how we could do this? I'm sure there's some custom scripting that could do the job, but we'd have to find a 3rd party to help us with that. Any help is appreciated.

Thanks!

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replied on January 10, 2019

I think the path of scripting, specifically the SDK for LFDS, is exactly the right way to go here. I believe you are correct that there's no way I know of to do that out of the box. LFDS is otherwise well equipped to handle your user login requirements. We haven't had to build this yet but did have a prospect that we looked into the details of this for similar reasons.

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replied on January 10, 2019

That's the route i'd go too. Or mass import the users through CSV, give them a temp password and make them change it on first login. I wouldn't collect passwords through Forms.

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replied on January 10, 2019

Hi Miruna,

Can you elaborate a bit on using a mass import with CSV? I'm sure we could get the customer to export a list of names, employee IDs, and any other pieces of important info we would need, but how can we turn that list into something Laserfiche can accept and turn into read-only users?

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Best way to provide read-only access to 700+ users who don't have Windows accounts and need separate permissions

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