Hi Kim, we have the same issue and I have tried advance searches every which way trying to come up with a solution for this.  Staff should not have to see the search results in duplicate.  Ideally, Laserfiche should show the record only once, whether it is a document that has been declared a record or not.  This may be something we have to put in as a feature request, unless there are any users or Laserfiche staff out there that have found a solution for this yet?