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Question

Question

multiple documents from one scan

asked on August 7, 2018

One of my users has been using a multi-function copier/scanner machine to scan documents into a network folder and then she drags them into Laserfiche.  The multi-function machine has a setting that allows her to scan in multiple pieces of paper and it will store each piece as a separate document.  So when she drops them in Laserfiche, she doesn't have to do any splitting.

 

She recently got a desktop scanner and hooked it up for the convenience of not having to go to another room to scan, and later drag/drop, however her new little Fujitsu fi-7160 scans multiple pieces of paper only into a single document when she scans into Laserfiche directly.  She has to manually split them and it takes a great deal of time.

 

Is there a work-around for this I am missing? She says the desktop scanner is pretty much useless to her if she has to scan and store each piece separately.  I can't find anywhere in the setting something that applies this principle to new documents that are scanned (not imported).

 

Thanks in advance for help and advice!

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Replies

replied on August 7, 2018

What scanning software is she using for that model Fujitsu? ScanSnap or PaperStream? Those should have the same options for splitting things up into separate files.

However, is there a reason she scans outside of LF then drags them in later? It seems like it might be more efficient to scan directly into Laserfiche using Laserfiche Scanning.

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replied on August 7, 2018

She was dragging/dropping.  Now she is scanning directly in using the Fujitsu, but the Fujitsu is making one document instead of many.

The scanning software for the Fujitsu is PaperStream, but I don't understand how that affects Laserfiche's behavior.  

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replied on August 7, 2018 Show version history

It depends on how you have everything configured. If you're using Laserfiche defaults for what software is used when scanning, then PaperStream is not being utilized and you are losing the advanced functionality.

However, in either case the simplest solution is a workflow; when a document is created with more than 2 pages, split it up into multiple files.

It would trigger immediately after she stores the document, and it would happen almost instantly since it is low overhead.

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replied on August 7, 2018

If you have access to Workflow, guess you could use a Workflow with a loop activity like "Repeat" and create a new empty document for each page with "Create Entry" and the activity "Move pages" then move only the first page on the recently created empty document until the scanned document is empty of any pages.

 

Didn't test it but I guess there is something that could be done with Workflow and some imagination if you don't find any scan settings to help you.

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replied on August 7, 2018

The workflow actually wouldn't be too complicated (or Quick Fields if they have it). One reason I was wondering if scanning directly into Laserfiche is an option is that it would make this all relatively straightforward.

Just need a starting rule to detect document creation by an account that is not the Workflow user, and a page count greater than 1.

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replied on August 7, 2018

We do have Workflow.  I suppose I can look into this as a solution.  I've not written a workflow with this logic yet, so it will be a challenge.

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replied on August 7, 2018

Something like this would do the trick, you just need to set the right Starting Rule.

replied on August 7, 2018

Wait, before we go down Workflow routes....if all we want is each page as its own document, Scanning has an option to make 1-page documents.

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replied on August 7, 2018

That's the piece we were looking for!

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