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Question

Question

Notice: "form is not available"

asked on May 3, 2018

What is the best way to notify the public that a form that they are used to being able to access is temporarily not available?  Rather than physically removing the form from accessibility, can we somehow have a "notice" show up when they try to access the form?

Case Use:  Fire Permits when there is a Fire Ban in place

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Answer

SELECTED ANSWER
replied on May 3, 2018

The easiest might be to create a dummy form with just an HTML block explaining to the user there is a ban in place and that you aren't accepting submissions at this time. Instead of disabling the process, just update the form in the message start event to the dummy form and use JS to remove the submission button. Or instead of JS, you could use a hidden variable to route the dummy form straight to an end event so any submission of that dummy form just ends (or sends an email to the initiator explaining the ban again and then going to an end event). As an alternative, you could create a hidden required field which would prevent submission all together. 

When you are ready to accept submissions again, just flip the message start event back to the original form. 

Alternatively to all that, if you actually want to disable the process, you can change the starting URL of the main process to something else and create another process again with a dummy form explaining the ban. Set the dummy process to use the main process URL temporarily so anyone with the link sees the notice. When you are ready to reopen the form, change the URL of the dummy process and reset the main process URL back to the original value. 

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replied on May 4, 2018 Show version history

Thanks, Jared.  All good ideas.  And while reading your post I came up with another idea:  I could just revise the form itself so that when they open it up, the notice is right there.  When the fire ban is over, I could remove that out of the form.  As below, a before and after clip of what the applicants might see:

Currently it looks like:

But it could temporarily look like this:

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replied on May 4, 2018 Show version history

We already had a hold option for the Fire Guardian to use if he couldn't approve a permit right away, so this works!

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