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Question

Moving existing fields into Collection

Forms

Updated March 8, 2018

asked on March 8, 2018 • Show version history

I have a form that includes a section with 4 fields. We have been using the form for about 6 months. The workers have decided that these four fields need to be in a Collection so multiple occurrences can be added. How can I take the existing data in the four fields on active forms and make it the first occurrence in the new collection?

If it cannot be done, what would you recommend on how to keep the existing data and marrying it with the new collection?

Your assistance is greatly appreciated!

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Replies

replied on March 8, 2018

Hi Bonnie,

When "moving existing fields to collection", actually it just hides the original fields and create a new field inside the collection, so the variables are different and values could not be migrated automatically.

For completed instances, there is no way to update the value of the new variables unless you would like to update database directly.

For in progress instances, you can add a user task inside the process, and let instance run into the user task to update the value of new variables with the old variables, by adding the collection field to user task form and setting formula "=Old_Variable" on it.

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Asked March 8, 2018
Updated March 8, 2018
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