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Question

Question

Form attachments disappear on next user - seemingly random

asked on February 1, 2018 Show version history

Hello, wondering if anyone else has had this error.  I've searched online and cannot find any clues to a solution.

We have an invoice form.  It begins with a required form attachment, the invoice image.  The form is then routed to one of four next user tasks, depending on selections in the form.  The next user receives an email with the attachment image.  But when they open the form and click on the attachment, about 5-10% of the time the user gets this message: "Laserfiche Forms has encountered a problem. This account does not have sufficient rights to download form attachments." and when they submit that form, the completed task variable for the upload file field is blank and the attachment is missing from the form in the next task.  So the form drops the invoice image.

In this pic below you can see some steps from a process that dropped it. The image is in the original 'Form Submitted' step, but when I look at the 2nd completed step 'Invoice Approval Request', the field is blank.  The user could see the link in the second form, and it is a required field so the form also saw the variable to let the user submit it.

This form is large, has a lot of lookups, some CSS formatting and some java to update fields upon window load.  We also experience forms latency problems more pronounced at the start of the day. Could the lookups or scripts running be interfering with the attachment handler? 

I can't find any fault with the process diagram - it works most times but not others, no matter the file size, and no matter the user, no matter which task it is leaving and entering.  No errors that I can find in the server event viewer.

Any help would be greatly appreciated!

Jennifer

 

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Replies

replied on May 16, 2019

Was there ever a resolution for this? I am seeing the same error in Forms 10.2 when trying to open attachments. 

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replied on May 16, 2019

I created a work-around.  On first submission I added a 'save to repository' step and saved the image to the repository with identifiable fields.  Then created a workflow step which searched the repository for those fields and returned the document ID.  The workflow created a weblink address token with the document ID.  That weblink address is passed back into the form as a hyperlink and I hid the actual attachment field.  The next task user only sees the weblink but has option to add additional documents in a separate field.  We have weblink public portal so they don't have to sign in, they just click the link and the image pops up online.  The form documents never drop off any longer now that they get hidden - on final save to repository the original documents always come in (even though I don't need them because I already saved them). 

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replied on November 7, 2024

Hi All

 

Just inquiring about any possible resolution to this.  I have a customer that has been struggling with this for a while with no cause found.  They are using an AP process and the attached invoice randomly disappears from one task to the next.  We have added a save to repository workaround as a band-aid fix but it would be nice to get some closure on this.

They are currently running at the latest version of Forms 11 (11.0.2311.50564)

I'm contemplating upgrading to v 12 to see if it resolves anything.

 

 

Jim

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replied on November 7, 2024

I haven't noticed the issue for awhile (we upgraded from 10.2 to 11 about a year ago), but also I still have the work-around in place just in case.

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replied on November 7, 2024

Hi Jim, Jennifer,

I think we didn't notice the initial post so we were not aware of this issue.

Can you please explain how you configure "the email with the attachment image"?

And is the initial form submitted by anonymous user or authenticated user?

Do you use "display image" option on the second form?

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replied on November 8, 2024

Hi Rui

 

The problem isn't with an email attachment, it is with an attachment uploaded to a form.  The attached document shows on the submitted form and most of the time on subsequent forms but occasionally from one user task to the next the attached document link disappears.

 

I've had cases open with LF Support (237435 and 240290) but have been unable to locate a cause since it is random and intermittent.

Below are some screenshots of the behavior:

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replied on November 11, 2024

Hi Jim,

Could it happen that user stays too long on the user task page so session was disconnected before approve task?

In this case, when user logins back, and tries to approve the previously opened user task, it would show error like "Invalid form data was sent to the server. There is no active session for this submission. This can occur if the previous session is disconnected." and allows user to "Recover form".

If user chooses to recover form, there is a known bug (#505933) that files uploaded in previous steps would be gone. 

This bug has been fixed partially for fields out of collection/table in Forms 12. (Issue still exists for fields inside collection/table in 12.)

So if you think it could be the case, we recommend upgrading to Forms 12 see if it could be resolved.

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replied on November 25, 2024

Hi Rui

 

I think that may be a possibility.  I've been working with the customer to see about their schedule for updating to LF 12.

 

 

Thank you.

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