Question

Attach external file to Forms user task

Forms

Updated December 22, 2017

asked on December 21, 2017

Hello,

When assigning a user task in Forms v10.2 -- in this case specifically one that is started by Workflow -- the option exists to attach a document to the User Task assignment notification. We would like to be able to attach a file that is passed from Workflow, but I don't see that it is possible to pass a File token to a field that can be added as an attachment in the User Task options, which is limited to upload fields.

Is there any other way to do this?

Thanks,

Jesse

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replied on December 21, 2017

So, funny story, I just finished building something to do this. Well not this exactly but basically the same thing. Short answer you can do this but you need to be comfortable with modifying system tables directly.

Effectively the way it works is you isolate the submission id, convert your document into a byte array and insert it into the system table the same way that laserfiche does when you attach a document in a form. Then you add the mappings and bam one document added to your process.

My process is designed to work based off a workflow call from a forms initiated process. If you want I may be able to supply you with my process. It would take a bit longer then I have to step through it here :S

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replied on December 21, 2017

That feature is currently not available.

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replied on December 21, 2017

Do you know if it's something that's being worked on for a future release/update?

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replied on December 22, 2017

I do not know. I know there has been talk about it in the past, but I think I remember some concerns about users possibly trying to bypass licensing. I haven't heard anything sense then.

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Attach external file to Forms user task

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