Feature Request: Make All Entry Properties/Forms Process Variables Available by Default in Workflow

asked on November 20, 2017 • Show version history

As a user, I would like it if all LF system-level, default property values and Forms variables were made accessible within Workflow.

To clarify:

When using Workflow in conjunction with Forms, it would be incredibly convenient if Forms automatically passed Instance ID and Submission ID in the "Retrieve Business Process Variables" action, the way it does [_Submission Date], [_Submitter], etc.
When using Workflow to manipulate entries returned in a "Find Entry[ies]" or "Search Repository" activities, it would be incredibly convenient if the system automatically provided access to the results' Created Date, Last Modified Date, Created By, etc. values, the same as it does with _Name, _ID, _Path, etc.

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replied on November 22, 2017

We don't currently have plans to implement these features due to the potential performance impacts. Find Entries and Search Repository can return large data sets. Retrieving hundreds of properties on the off-chance they might be used at some point in the workflow would unnecessarily burden the Laserfiche Server and bloat up Workflow's SQL database. Similarly, with Forms, Workflow needs to know which submission you want to work with as data can change from one stage to the next in a Forms process.

Forms already passes the instance ID and submission ID with Workflow when it starts a workflow through the Service Task action.

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Feature Request: Make All Entry Properties/Forms Process Variables Available by Default in Workflow

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