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Question

Can I start a workflow retrieve a Submitted Forms Data not through Form's process?

Forms Workflow
Updated September 19, 2017
asked on September 19, 2017

Usually we call a workflow from Form activity that automatically pass in Form data to workflow. However, I want a workflow to directly access submitted Form's data without Form call it. (offline processing for example). Can I do it? I already know the Form's submission ID or instance ID.

Anyone can provide an example?

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Answer

SELECTED ANSWER
replied on September 19, 2017

Hey,

So if you have the submission id and the instance id you can use the Retrieve Business Process Variables task to retrieve the values.

To do this simply click the cog in the top right corner of the tasks property window. you will be presented with a 2 fields.

"Retrieve the content from:" select the option "The instance with ID:" and enter the instance id.

"Retrieve the content at the time of:" select the option "The submission with ID:" and enter the submission id.

Doing this you can grab submitted form data at point in time.

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replied on September 19, 2017

Great! That's exactly I am looking for. Thanks. 

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