Question

Table field - one column not showing on review form

Forms Version 10

Updated September 21, 2017

asked on September 18, 2017 • Show version history

I have a complicated table, working perfectly on the first form, and in the test view of the second form (the review form), and in the workflow which creates a pdf and fills out fields on the pdf using the data from the table. Everything is working perfectly, except...

for some reason, the review form is not showing the last column.

What the applicant sees of this table (hidden are the last two fields "Legal 1" and Legal 2" which pop from some of these):

What the reviewer is supposed to see of this table (hidden are the first eight columns):

And what the reviewer is actually seeing in the test runs (hidden are the first eight columns):'

Why are the Row labels showing up even though I have checked off that they shouldn't show and why is the last column (Legal 2) not showing up?

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Answer

SELECTED ANSWER

replied on September 20, 2017 • Show version history

1. For editing the columns to hide fields:

You could delete the columns from review form, where you don't want the fields to show up. The filled value of these hidden columns would not be affected after approve form.

If you were using field rules, can you try removing field rules and deleting columns for hiding them?

And you can preview the form to check if the fields show/hide as expected.

2. For checking form used on user task:

As you said there are multiple forms, just want to make sure the form used on user task is the review form.

3. For workflow:

Workflow would get data from variable, so whether the field column is hidden or not on a certain form won't affect the value. If you check the variable tab on instance details, it would show variable value as well.

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Replies

replied on September 18, 2017

Hi Connie,

Did you hide the fields by field rules or by editing the columns on review form?

On the review form, do those fields show when you preview it? Or does this issue happen on user task only?

Can you double check if the form use on user task is correct?

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replied on September 20, 2017

On the application, I used field rules to hide Legal 1 and Legal 2; and, on the review form, I used the field rules to hide everything but the last three of the columns (being: Site, Legal 1, Legal 2).

I'm not sure what you mean about editing the columns. Is there another way to hide columns besides the field rules?

Not sure what you mean by your last question. I can tell you that the form process kept the data I plugged into the collection fields during my test and the workflow was able to use that data to fill in the Approved Permit pdf fields, in spite of the fact that it would not display the Legal 2 column for the fire chief to review. The approved fireworks permit, which is the final step of the B.P., displays the Legal 1 addresses, the Legal 2 addresses, and the Rural Addresses as expected (as typed in on the application):

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SELECTED ANSWER

replied on September 20, 2017 • Show version history

1. For editing the columns to hide fields:

You could delete the columns from review form, where you don't want the fields to show up. The filled value of these hidden columns would not be affected after approve form.

If you were using field rules, can you try removing field rules and deleting columns for hiding them?

And you can preview the form to check if the fields show/hide as expected.

2. For checking form used on user task:

As you said there are multiple forms, just want to make sure the form used on user task is the review form.

3. For workflow:

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replied on September 21, 2017 • Show version history

Thanks, Rui. I did try deleting the unwanted columns on the review form, however, the data in those fields are what populate the Legal 1 and Legal 2 (it's a collection within a collection; Legal 1 is made up of five parts NW-10-043-12-W4 and Legal 2 is made up of 3 parts known as Plan, Block, Lot). So, when I deleted the columns, the Legal 1 and 2 ended up empty.

Editing previous Reply - I just discovered that YOU WERE ON THE RIGHT TRACK with checking the User Task for which form it was pulling! After trying a number of things, I had started over. Took the application, Copied it, removed all the unnecessary fields that the approver did not need to see during his review, and then ran another test... with no better results. I just discovered that was because the User Task was still pointing towards the previous review form which I had marked as "replaced" but it was still pulling that one in the User Task for Review!

Thanks, Rui!

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Table field - one column not showing on review form

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