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Question

Question

Using current form link for new/modified form

asked on July 27, 2017 Show version history

Good morning,

We are using a LF form for contract management. The workflow and form itself needed to be modified. I created a new form so users could still use the current form. Can we unpublish the current form and use the same link for the new form? If so, will this break any instances/tasks that are still in progress with the current (unpublished) form?

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Replies

replied on July 27, 2017

Hi Tiffany,

Do you mean publish "form" or publish "process"?

If you created a new process, you can unpublish the old one, update the new process shared link to be the same as old, and then publish the new one. The in progress instances/tasks will not be affected.

But if you just created a new form, which is inside the same process as the old one, you need to edit the message start event on the process canvas, and update the form used in it to the new one. You don't need to "publish" it. The in progress instances/tasks will not be affected. Note that if a user has saved draft with the old form, the old resume draft link will not be valid; user can still find the draft on Inbox Drafts page.

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replied on July 28, 2017

Each form has it's own individual process. The original form/process is currently published. What we were worried about is the tasks that are still active for this process. If we unpublish the current form/process and publish the new form/process with the same link, will items that are still in progress from the original process continue to run?

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replied on July 30, 2017

It might break your in progress instances:

If there are user tasks assigned to a user that is not process admin, the tasks could not be completed. It will show warning like "This task's business process has not been published and cannot be completed yet" when user opens the task.

Service tasks, and other kind of steps will not be affected.

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replied on May 17, 2022

Would it have the same effect to remove all users from the access rights so no new instances can be created?

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