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Question

Question

Workflow - generate email once a folder has more that 50 documents

asked on June 2, 2017

Hi,

Is there a way that I can notify a manager via email once a folder in laserfiche reaches more than 50 documents?

 

Thank you,

 

Jen

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Replies

replied on June 5, 2017

As a scheduled approach, you can use a Search Repository activity with this syntax:  {LF:LOOKIN="YourFolderName"}, then a Conditional Decision.  Have the first branch condition look at the Search Repository (Result Count) token > 50, and have the email activity in that branch.  Leave the other branch blank.

You can also set a starting condition rules for Entry:Path, and Folder:Entry Count.  

One side effect, though - it's going to send an email every time the condition is met, unless you track it.  Say, you only want the email to go out once a day - if you don't track it, an email will be sent for the 51st, 52nd, etc.... documents.

 

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replied on June 5, 2017

Find Entries is going to be faster than Search Repository, I think, which can be important since this workflow would run very often.

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