Question

Audit trail on Laserfiche forms

Forms

Updated January 6, 2023

asked on May 5, 2017

Hello,

I am kind of new to LF forms. I wanted to know the different audit capabilities of Laserfiche Forms. For instance, how can I have a report of the number of applications/forms that have been submitted or rejected? Or, how can I have a report to track down the different activities on a particular form?/

Thanks.

Regards

Vimal

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Replies

replied on February 18, 2020

I would also like the ability to see who accesses instance details from monitoring or from reports. As forms admin's it would be nice to have some accountability/audit of what we have looked at. Currently, we are testing employee evaluations and as admin's we can access the instance details. If we look at the completed form in the repository it is monitored by the repository audit trail but nothing covers Forms instances.

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replied on February 18, 2020

During an ISMS (ISO 27001) audit this was recently raised as something that needs to be reviewed.

So, it would certainly be appreciated if Laserfiche could provide at the Forms level:

1) Who has access to edit (included already)

2) Who has access to view (included already)

3) Who has accessed AND when

4) Who has edited AND when

In addition, from a user management perspective it has been requested to see at a "user" level, a history of their actions and a trail of their activity. Also a quick view of everything they have access to and what level of permissions.

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replied on November 8, 2019

I also am interested in this, as data is now missing on one form. All data older than one month is missing, that is all record of previous forms submitted. How did that get deleted? There are no purging settings telling it to do so.

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replied on May 8, 2017

There is currently no such audit capability in forms, we will consider support it.

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replied on January 8, 2020

I would also like to see an auditing feature, as we had a form where instances were deleted, and we have no record of who carried this out (for an example).

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replied on January 6, 2023 • Show version history

Forms 11 Update 3 has added the Starter Audit Trail to audit the events for business process/instance/report/session. You can get more information about Forms Auditing from https://doc.laserfiche.com/laserfiche.documentation/11/administration/en-us/Default.htm#../Subsystems/Forms/Content/Administration/Configuring-Auditing.htm

You can see other changes of Forms 11 Update 3 from https://support.laserfiche.com/kb/1014413/list-of-changes-for-laserfiche-forms-11-update-3 and get Forms 11 Update 3 from Laserfiche 11 package https://support.laserfiche.com/kb/1014263/software-versions-and-fixes-included-in-the-laserfiche-11-download-package.

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replied on May 8, 2017

Hi Xiang,

Thank you for your comment. Are there any plan in the upcoming releases?

Also, if it is not available out of the box, is there any possibility to built custom SQL queries should the data be in DB?

Regards,

Vimal

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View 3 previous replies

replied on May 18, 2017

It should be doable to generate report of the number of applications/forms that have been submitted or rejected with custom SQL as the data are already there, you can get the data from [cf_submissions] and [cf_form_submissions] to know how many Approve/Reject action for particular step of a process. What are the other "different activities" you refer to?

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replied on May 18, 2017

By other activities, I meant tracking changes done on the fields..for.instance modifying the data already present in the fields or modifying the fields itself e.g. from single text to drop-down etc...

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replied on May 18, 2017

This kind of activities do not support audit right now. We will consider it for future version.

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replied on January 19, 2018

Are there any updates on this? I am looking for the same functionality. Perhaps custom javascript?

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replied on January 24, 2018

@ Alon - no update for now but it seems that Laserfiche is working on this feature as they have been getting several requests forms. But nothing disclose officially for this long awaited feature!

For now, it would be mostly through js or database reporting capabilities - at least you might get some basic audit trail.

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replied on September 30, 2019

Also looking for an update on this, it would be nice to see who changes a variable within a forms process.

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replied on July 10, 2019

I am curious to know if it's possible for audit trail to capture events generated by user's with a participant license, submitting forms.

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Audit trail on Laserfiche forms

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