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Question

Question

Multiple Purchase Order/Requisition submission using Forms

asked on April 17, 2017

Our company currently uses Forms to submit and approve Purchase Orders/Requisitions. Out internal purchasing rules limits the submitter to a single vendor (multiple items using a collection) and manager and/or senior manager for approval. 

Is it possible to build a single form that would allow a user to submit one purchasing form with multiple vendors with multiple items per vendor to different managers?

For example:

Vendor A

  • one or more items for vendor A
  • Manager A approval
     

Vendor B

  • one or more items for vendor B
  • Manager B approval

 

+ Add (add as many vendors and managers as needed)  

On submission, use a Workflow's Invoke Business Process to gather each Vendor iteration and send a forms link to the manager specified for approval.

If I could have a table with repeating rows within a repeating collection, I could make this work. I know this is currently not an available feature. I can't seem to come up with a plan to accomplish what I want using the tools available in Forms.

At the end of the day, having the user submit multiple forms as we do now is not a show stopper but if anyone has any thoughts on how to accomplish please let me know.

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Replies

replied on April 17, 2017 Show version history

I know this is only a small quality of life improvement, but you could edit your Message Start Event and change the Thank You Message settings.  Instead of showing a thank you message, you could route the submitter directly to the Forms URL for Purchase Orders/Requisitions so they may immediately begin a fresh submission.

 

It's a small change, yes, but to an end user this could feel like a drastic efficiency improvement.

 

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replied on April 17, 2017

Great suggestion, Eric. Much appreciated. 

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