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Question

Question

Is there a recommended approach for managing major/minor versions?

asked on April 10, 2017

Hi guys,

A prospective customer has version controlled HR and Health & Safety documents created in MS Word.  They use major and minor versioning with major versions being document changes or modifications that result in the updated document superseding previous versions of the document. Minor versions are typo changes or minor corrections that don't change the content of the document to the extent that the updated document supersedes the major version.

In MS Word they use decimals for minor versions e.g. v3.5

They are looking at migrating to Laserfiche and are wondering whether there is a way to implement Laserfiche versioning to correspond with the major/minor version numbers in the Word documents.  I realise this isn't an option with the current versioning options in Laserfiche but I was wondering if anybody has implemented a workaround approach for managing this?

Thanks,

Mike

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Answer

SELECTED ANSWER
replied on April 11, 2017 Show version history

I can think of a couple solutions, but it depends on (1) what the numbers are used for and (2) how you expect them to be applied.

Do you need these versions for display purposes when viewing the version history? Searching? Does anything need to happen when there is a major version change?

The simplest thing I can think of is using version labels:

Version labels, created by using a semi-colon separated list (label1; label2) are unique for a given document, meaning you cannot have two versions labeled, say, 1.1 or Current Version. Attempting to apply the label "current version" to a second version gives you the option to remove the label from the other to apply it.

You can sort on them and search by individual labels:

Version comments allow for free-form text that is not constrained by uniqueness the way labels are, so they could be used to supplement your labels.

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Replies

replied on April 11, 2017

That's great thanks Brianna, it's the visibility of a corresponding version numbering to that of the Word document that they were after, so that will meet their requirements.  Thanks very much!

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