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Question

Creating Company logos onto a plain document created with Update Word functionality in Workflow

asked on March 10, 2017

Hi,

 

I want to be able to import a document into Laserfiche repository and then depending on the data within the text, I want to choose from an existing plain page document, which has a company logo on it only, and morph the two documents into one ... any ideas if this possible with Laserfiche?

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Replies

replied on March 11, 2017

To add more clarity, we have systems that generate documents in PDF and RTF. We then send these externally to be printed onto pre-headed paper. But we want to be able to generate a complete document and send externally just for printing only.

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replied on March 10, 2017

You would certainly have to test it but you would have to have a Word document for each of the logos that have the same merge field variables (assuming the logo is the only difference).  Workflow would start with a retrieve document text activity.  Get all the variables you need out of that text and set your conditions on the routing decision with those variables based on what word doc you want.  Then in each branch use the appropriate update word doc activity.  The only tricky part would be doing a pattern match on the text you need unless the text is standardized.  

So if the text was something like

Company: Company A

Name:  Joe Johnson

 

You would pattern match the Company A off of what comes after Company: and the name off what comes after Name:.  

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replied on March 11, 2017

Thanks for this. I had thought of this however my issue is that the Word document with all the text is already a document and thus don;t think I could do it this way. However, if I had data then definitely I could use this technique

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replied on March 10, 2017

If both the documents and the company logos are images, then it would be easier to add the company logo as an image annotation. You can use Workflow to add image annotations.

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replied on March 11, 2017

Interesting! I will try this out on Monday. The Word document is not an image (and sometimes it can be PDF), but I could import it via Import Agent or Quick Fields as a image and try this out. Will let you know.

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replied on March 11, 2017

It is probably not worthwhile to convert into images just for the purpose of adding a logo. In other words, minimize unnecessary conversions; try to see if the task can be accomplished in the same file format.

This is an interesting discussion; let's keep it open. Meanwhile we'd be curious to know your experimentation results. Please keep us informed.

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