Question

Folder notification, new alert? Feature Request.

Laserfiche Ideas Web Client

Updated January 16, 2017

asked on January 9, 2017 • Show version history

Is it possible to have a folder in the repository inform you that something is pending, awaiting review, notification style etc.

I have attached an image to represent what I am after & my folder structure.

So on my named folder I have 'one new task' icon and this is represented by a notification image.

new-email-notification-sound-alert.png (2.73 KB)

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replied on January 9, 2017

Not that I am aware of. However, you could do something with template colors.

Have a workflow that runs anytime a document is added to the folder. If the document has a pending status, apply a template to the root folder. In the admin console assign a color to that template (red or something). Once the document template is marked as "done" (I assume your pending status is a field on the document) a workflow can kick off, search the folder again for any pending documents. If some remain, do nothing. If not, remove the template from the folder. Not sure the volume of documents you have but it could work.

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replied on January 16, 2017

I have that set up as a Workflow activity. Two WF's involved.

One WF monitors the target folders and watches for new documents dropped into them (These are User InBoxes). The WF checks who the user was that brought in the document so that if John Doe puts documents into his own Mail Box, he doesn't get a notification on those. When a new doc arrives that isn't moved there by John Doe, this WF marks the folder fields as "Yes" for new document and also records the name of the new document(s) in a multi-value field (folder metadata).
The second WF checks twice a day for any "Yes" marks on the target folders. When it finds them, it creates a "New Mail" email to the target folder's owner and includes in the email the names of the new documents.

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Folder notification, new alert? Feature Request.

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