Question

Hide forms started by workflow

Forms Version 10

Updated June 29, 2023

asked on December 22, 2016

I have a workflow that invokes a form and adds it to a user's Form Tasks. To enable a user to access this form, the form must be published. The user has also been given Submitter access rights to this form.

However I do not want the user to have access to the published form unless it is from workflow.

Is there any way to hide a form from the "Start process" list even though it is published?

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replied on December 22, 2016

You can remove the user's Submitter's right for the process if he doesn't need to fill out a form to start the process. Then it won't appear in the Start Process list.

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replied on February 17, 2019

Hi Rex,

The submitter can't see or Start the form if he hasn't been given the right. But he can be assigned the form through workflow or the process and can participate in and submit the form once assigned.

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replied on January 21, 2020

I had the same question. To confirm, if I remove access rights, they can still complete the form in the process, whether as a named user or a participant user, but not start the process? If not forms access rights, where would it be in the Admin Console?

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replied on January 21, 2020

Hi Jason,

You need to remove the user rights from that particular Forms process.

Go to Forms (as an administrator)

Go to Manage and open the form process.

In the process designer Go to Settings - Assign Rights and you can manage the user rights for this particular process.

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Replies

replied on June 29, 2023

So, I need to do the same thing. I just want to verify that by removing the access rights will only affect the Start Process tab, but anything assigned will still be accessible to participants. Is this correct?

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Hide forms started by workflow

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