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Question

Question

Feature Request - Make contents of List Field visible in Workflow

asked on November 17, 2016

As an example, if I Retrieve Field Values in my workflow, and one of those fields is a List of items that a user chooses from. Based on what they choose I have a conditional.

Currently, I have to either copy and paste or manually type the text to match the text in the List. 

It would be a huge time saver, and reduce on human error, if it were possible to pull the list items when changing the properties of Workflow Activities that use it.

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Answer

SELECTED ANSWER
replied on November 21, 2016

Glen,

Based on your use-case I have developed a custom workflow activity to expose the values of a List Field as tokens.  Once installed the custom activity will allow you to select metadata List Fields and it will then expose each value in the list as a token that is available for use in the workflow.  As you mention, a good example is a using the exposed tokens in a Conditional Decision activity.  Here is a screen snip of the activity;

In this example I am retrieving the values in the 'Certification Document Type' List Field and exposing each of the values as tokens.

Finally, here is what it looks like in the branching logic;

In this case the List Field value token evaluates to the text 'Background Check'.

Some advantages to this approach are that you don't have to remember what the list contents are as you can select them from the list.  Also, if the List Field values are modified later and you republish the workflow it will throw an error because the token will no longer exist. 

The List Field Tokenizer custom workflow activity is available as a free download from the Qfiche website at http://qfiche.com/products

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Replies

replied on November 22, 2016

Cliff, that is amazing work for an answer to a simple feature request. I wish I could give you more than just one thumbs up!

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