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FEATURE REQUEST: Ability to Overwrite Existing Version

Ideas
Updated June 20, 2017
asked on October 31, 2016 • Show version history

We would like to request the ability to have a more granular control over versioning of electronic files in Laserfiche.  As it exists now, using Versioning with a business process often results in many un-necessary versions being created and stored in Laserfiche.

It would be better if an options could be configured either through access rights or user feature rights, that would allow the user the option of when to overwrite vs. save as a new version for version-controlled documents.

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Replies

replied on November 2, 2016

By "business process", are you referring to changes made by users manually, or Workflow processes? My answer will focus on changes made by users manually. I have forwarded this question to a colleague who will chime in if there is anything specific to Workflow.

The user can reduce the number of unnecessarily created versions by checking out the document first, make a number of changes, and then checking in after all changes are made. In this way, all changes are combined into one new version of the document.

Deleting versions requires a user privilege. Please refer to screenshot.

A user with Delete Document Versions privilege will be able to delete document versions from the version history dialog on the document. Please refer to screenshot.

Making changes to the latest version of a document can be simulated in two steps. Firstly, save the changes as yet another new version; then, use the Delete Document Versions privilege to delete the version that is to be replaced. The new version becomes the latest version.

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replied on November 2, 2016

I am referring to both a LF Workflow Business Process interacting with a version controlled document as well as the manual editing of those documents.

 

However, this specific feature request is referring to the ability to have more control through manual saving.

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replied on June 20, 2017

I agree with this. Once you start saving a new version, you no longer have the opportunity to merely overwrite the document and must always save a new version. This is unnecessary and takes up more space than needed. 

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