Question

Same form assigned to Multiple User task

Forms Business Processes Laserfiche

Updated October 25, 2016

asked on October 25, 2016

Hi all,

I will try to give my query in an elaborate was as possible.

Process initiator starts a certain form(Lets call it Form A) and uploads an attachment and submits it.

A copy of this form(Form A) is made (Lets call the copy as Form B) and some more fields are added into it.

The idea is to make Form A available to next User Task Process.

The problem I face here is that , whenever process initiator submits Forms A , it has to assign a user task for 12 users with Form B. Each users will then fill Form B with different values.

When user 1 submits the form B , and when I check the Form B task for user 2 , it is prefilled with the values user 1 submitted. It should have been a fresh Form B for each user.

Please guide me what Iam missing. Please check the screenshot for understanding.

0 0

Replies

replied on October 25, 2016

That is working as designed. The fields on a form represent variables that can hold values. When user 1 submits form B they are setting the values for the variables of the form, so the next user that opens it will see those variables. The same would be true for any of the 12 users that filled out the form first. The last person to fill out the form would essentially have it's values saved over top of any other user that had already submitted because they are all using the same variables.

Each field that needs to be filled out uniquely by a user will have to be it's own field and not shared. You can either do this by creating a different form per user task, or creating different fields per user and use field rules to show or hide the corresponding fields based on the user filling out the field.

1 0

replied on October 25, 2016 • Show version history

I am assuming you are using Forms 10 for the following.

Another way through this is once the initial form is created, is to have a LF Workflow that would create a new Form instance for each of the New users by Invoking a new Business Process for each of the users, you can pass the initial data required with each of the New Business Process you kicked off and each will show up in the individuals Task Inbox. As far as the attachment goes, I would save that in the repository and then generate a URL and place that on the form as a hyperlink so that they can view the file. Each person would complete and submit their forms individually as they are all separate instances.

If you have final Signoff or Review, you would then have to bring all of this data back together either in the repository or another Workflow process.

0 0

You are not allowed to follow up in this post.

Question

Question

Same form assigned to Multiple User task

Replies

Sign in to reply to this post.