Question

Any tips to speed Bates numbering through Quickfields Capture Engine?

Quick Fields Laserfiche Ideas Version 10 Capture

Updated August 12, 2016

asked on August 10, 2016

I have about 10,000 documents that need to be Bates Numbered. I am using Quickfields to accomplish this task and during testing, the process takes an extremely long time to save to the repository. Any tips out there on how I can tweak some settings to make the process run faster would be much appreciated.

Everything is already in tiff format. Most documents are 1 or 2 pages. The QF process to Bates them is processing them at a rate of about 1-3 documents a minute. I do not have OCR running on the Store to Laserfiche process.

Machine that is running Quickfields is a newer machine on Windows 7. Nothing else is running on the computer.

Thanks,

Ken

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Answer

APPROVED ANSWER

replied on August 12, 2016

Final Notes that may help someone. Updating the computer running QF helped tremendously. The desktop we were using hadn't been rebooted in awhile, so had some pending updates. That coupled with updating QF to v10 was the ticket.

We are now processing 1,000 documents in 10 minutes or less.

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Replies

replied on August 10, 2016 • Show version history

Hi,

Hmm, that definitely seems slower than I'd expect. Are you doing anything else in the session except applying Bates Numbering? Can you provide a screenshot of the session configuration pane in your Quick Fields session?

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replied on August 10, 2016

Nothing major I think. The capture portion runs pretty fast importing everything to Quick Fields. When hitting Store is when things slow down.

I am not doing any post processing. Attached is the session config.

Capture.PNG (9.17 KB)

| Download

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replied on August 10, 2016

LF Client 10.0.0 Update 2 is what is running on the Quick Fields Workstation. Quick Fields is v 9.0.0.441.

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replied on August 10, 2016

Upon further inspection, should I have this workstation updated to QF 10?

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replied on August 10, 2016

Sending 10,000 documents back to Laserfiche in one batch is not really expected to be fast, especially if you're merging them back into the originals.

Is the user scanning them looking them over for correctness? If not, you could set the session to send automatically as they're processed so the user doesn't have to sit and watch them. Or you could schedule the session to send them at night when the user is gone.

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replied on August 10, 2016

I'm only doing a thousand or so at a time. Small batches. I was scanning and looking for problems before storing them, yes. First batch was 795 documents with 1900 pages total.

These are not merging with the originals, but they are being saved in the same folder as the originals.

Should I do smaller batches?

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replied on August 10, 2016

It really depends on your network and disk on the Laserfiche server. How long does 1000 documents take to store?

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replied on August 10, 2016

hmmm, not sure on exact timing. This latest batch has taken 7 hours and has processed 1200 or so pages. 1,2,3 pages per minute seems pretty slow.

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replied on August 10, 2016

Oh, you should've started with that. That is definitely way slower than expected.

Just to make sure we're on the same page: documents are scanned with Capture Engine, then once they're all done, you look them over and then press "Store" to send them all to LF.

If you look at Resource monitor on the Quick Fields machine or the Laserfiche Server are any of the resourced maxed out while documents are being sent?

Anything else going on on the server while Quick Fields sends documents? Any workflows trying to process new documents or anything like that?

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replied on August 10, 2016

Nothing out of the ordinary happening on the server. Machine running QF is 99% idle.

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APPROVED ANSWER

replied on August 12, 2016

We are now processing 1,000 documents in 10 minutes or less.

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Any tips to speed Bates numbering through Quickfields Capture Engine?

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