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Question

Folder Size Report

Updated July 1, 2016
asked on July 1, 2016

Is there a way to generate a Folder Size Report?

I'm trying to gauge storage that will be recovered by our RM Disposition process.  The only way I've been able to calculate this is list all the RM Folders that will be destroyed, look at the properties of each folder individually, and enter them by hand into an Excel spreadsheet.

I'm not a programmer or SDK user either.

Ideally, I could perform a search and the results would include the folder size that I could export into Excel.

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Answer

SELECTED ANSWER
replied on July 1, 2016

If you are able to perform a search for all your records series that are slated for destruction (which should be feasible), you could select all the search results and then calculate the size as Ryan described.

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Replies

replied on July 1, 2016

Hi Greg, 

 

Laserfiche has a 'calculate entry sizes' feature. You can perform this action on a parent folder, and it will calculate the total size of all the sub-folders and sub-documents under that folder tree. The feature will also return a detailed breakdown of how much space is used by image files, electronic files, text files, etc. 

 

To calculate sizes in Web Access, simply select the folder, and in the Metadata tab in the right pane, click 'Show advanced', and then click 'Calculate sizes'. 

 

To calculate sizes in the Desktop Client, select  the parent folder, open the File menu, and click 'Calculate sizes...'.

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replied on July 1, 2016

Does this give me a detailed report of each folder size or a aggregate of all folders?

 

In my case, not all folders in a parent folder are slated for destruction.  I only want to report on the folders that are slated for destruction since the others may still be active folders.

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replied on July 1, 2016

It's an aggregate of all the sub-entries. 

 

Are the folder slated for destruction all at them same folder level?  The 'Calculate sizes' feature works with multi-select, so depending on your folder structure, you might be able to select all the folders set for destruction at once and calculate the sizes in one operation. 

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SELECTED ANSWER
replied on July 1, 2016

If you are able to perform a search for all your records series that are slated for destruction (which should be feasible), you could select all the search results and then calculate the size as Ryan described.

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