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Warning Message

asked on June 20, 2016 Show version history

Hi- I set a few Metadata fields to be required, and in the Wait for Entry Change activity, I set entry of those two fields to be part of the conditions in order for the process to move forward. The process did not move forward, however, it is not displaying a warning to let the user know those two fields need to be filled. How do you make the warning to appear at the time a user saves the metadata values?

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Replies

replied on June 20, 2016

Wait for Entry Change activities cannot communicate with the user.

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replied on June 20, 2016

You can set a checkpoint beforehand by having an activity right after the metadata saving step to "retrieve field values", and get those two fields.  Then you can set a conditional sequence to check if either of those two fields are empty, and if so have it contain an email activity to alert the initiator if there is some way to insert an initiator variable into your workflow.  For instance, if it was a form submission, you could grab the initiator variable from there and put it in an email, etc.

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replied on June 20, 2016

I would prefer having the pop-up to appear right when the metadata is saved rather than to generate an email notification. I do have one workflow that is defined as a Business Process and Metadata Requirements specifies which fields should not be empty. When I trigger that business process, it does display a warning message if any of those required fields are missing entry.  Then my next question would be how do you convert an existing workflow into a business process?

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replied on June 20, 2016

To answer your last question, in the Workflow designer when you have the canvas selected, in the right pane is a Section called "Business Process Options". Simply check the box that is labeled "Make this workflow a business process".

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replied on June 20, 2016

Thank you.

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