Question

Keeping Document Creator/Last Modified By, Creation Date, Modification Date to Replicated Entries.

Workflow Audit Trail Records Management Version 9 Administration

Updated May 25, 2016

asked on May 24, 2016

We presently have LF 9.1 and we are in the process of splitting repository using the replication activity. When the entry is replicated it assigns "Workflow" as the Creator and Last Modified By. In the [Entries to Copy] - [Copy Setting] within the Replicate Entries activity (see image), I checked [Include user names], thinking that it will cause that information to move over to the destination repository, but it made no apparent difference. I even tried creating the user on the new repository, prior to replicating with no luck (it has a different SID any way).

Has anyone been able to have this information replicated sucessfully?

Thank you in advance.

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replied on May 25, 2016

This came up in a project for us a while back and the only workaround was to map the creator/last modifier username into a template field instead. At least then you have a record somewhere of who originally created or modified the document.

There is probably a valid argument for not allowing this data to be mapped in this way as they are system properties/metadata that maybe shouldn't be modified for audit trail purposes.

It would be more cumbersome but using volumes would preserve this information.

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replied on May 25, 2016

This is expected behavior for briefcase import. If the user can be found in the new repository (like it would be case with domain accounts where the user SID does not change between repositories), then the creator is preserved. Otherwise, it is set to the user importing the briefcase. The Owner and Last Modified By values are always changed to the user importing the briefcase. The creation and modification dates are preserved.

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replied on May 25, 2016

Thank you for your help, Miruna and Nigel.

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Keeping Document Creator/Last Modified By, Creation Date, Modification Date to Replicated Entries.

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